Why do we have meeting for meeting's sake?

Imayan Digital Payan: Open Fintech Solutions Meharun, Anie and Muthu dima_sidelnikov/shutterstock

Factors affecting effectiveness of a meeting

Unaware of the clear purpose of meeting Run multiple long meetings for short matters May miss the contribution of key stakeholders Shutterstock

It starts with Planning!

Have a stated purpose Circulate meeting agenda and prerequisities Discuss and decide the leader List the desired outcome LightFieldStudios/shutterstock

Steps to be taken during meeting

A dedicated person should carefully record the minutes Leaders should check deviation from agenda and Encourage participation Conduct every meeting on schedule RichLegg/shutterstock

Post meeting requisites

Summarize key take-aways at the end Circulate minutes to attendees with action points and timelines Publish periodic progress reports to ensure timely closures Pressmaster/shutterstock

Triple benefits of meeting effectiveness

Colleagues value your meetings,attend and contribute actively Stakeholders can align on priorities and resolve conflicts early Faster decisions lead to engaged and productive work environment Marcus_Aurelius/shutterstock

Progress Tracking Template

Technology is so advanced where AI bots record minutes and manage reminders However, a simple and effective template can be created in minutes with any spreadsheet software Include: Date, Name of Meeting, Task, First Person Responsible, Plan (Date), Actual (Date), Status, Days Pending (Optional), Remarks (Optional) Circulate snapshot of the filled-in template periodically to all stakeholders to get things done shane-rounce/Unsplash edited by Meharun Win with Imayan Digital